NLL_Website_Online_Membership_Banner-min.png

 SIGN UP NOW THROUGH THE NL LEISURE APP

 Online Community

This membership provides an online community which will make you fall in love with getting fit and healthy, all from the comfort of your home. No matter what your fitness level, we have something for everyone, from complete beginners to advanced fitness enthusiasts. Our team cares about your goals and will strive to keep you on track from the safety of your home. 

 + Over 20 Live Sessions Every Week

 With over 20 live sessions every single week, this membership has everything you need to stay in great shape and keep you exercising regularly from home. All you need is your phone, tablet or computer and a bit of space around you, and you're ready to go! We will have workouts from 10 minutes to hour long sessions helping you to avoid missing a workout ever again!

 + Group PT Sessions

 In addition to the Facebook Live fitness classes, we will have live group PT sessions which will help you make the most as any equipment you have at home. Even if you don't have any equipment, the team will give you great ideas of what you can use as alternatives. 

 + Monthly Recipe Book

 When you join this online community you will receive a fantastic and comprehensive recipe book which will give you lots of recipes and meal ideas for breakfast, lunch and diner. It will also provide some delicious dessert recipes. 

 + Nutritional Support

 In addition to the great recipe book, you will have a professional, fully trained nutritionist on hand to provide support and tips to help keep your diet on track. 

Only £10 per month

 You will receive all of this and much more for just £10 per month.  

How to Join:

Select Join on the NL Leisure app (free to download from your app store provider) 

If you’re new to NL Leisure simply follow the on screen steps to get started For existing users please follow the instructions below.

Existing Customers Only 
Select your membership type and at personal details choose “Yes I have an e-mail address and password” and enter your details to continue.

FAQ 
Q. I don’t have a password how do I register? 
A: If you haven’t registered yet or you’ve forgotten your password choose the forgotten password link and follow the steps.  Once you have your password you can continue with setup. 

Q. I selected forgotten password but I haven’t received a reset e-mail 
A: You should get an e-mail within 5 minutes.  If you don’t receive one we might not have your e-mail address.  You can e-mail us at   accessnl@nlleisure.com with your name and address to get this updated.

Q. I wasn’t asked to enter bank details, is this set up okay? 
A. As long as you receive your confirmation e-mail setup is complete.  If you have a direct debit which is currently suspended you will NOT be prompted for bank details.  Our system will automatically use the ones we already have for you.

Online Timetable and Personal Trainer Rota

 

 

 

NLL_Website_Online_Membership-min.png

Thank You

A member of our Sports Programme team will be in touch.

Kind regards,

NL Leisure

Management of  Employee Establishment & Vacancies  Procedures

Introduction

1.1     NLL is committed to providing value for money through managing its people and skills resources effectively. The maintenance of accurate establishment information is critical to meaningful forward planning from both a budgetary and workforce planning perspective. NLL does this through maintaining an Employee Establishment which ensures the costs, locations and grading of employees are recorded and authorised correctly as part of the organisation’s budgetary control and corporate governance processes.

  1. What is the Employee Establishment?

2.1     NLL has an agreed employment establishment for each service area. This is a detailed list of posts which exist following agreed funding, together with the employees or vacancies that are linked to these posts. This establishment is held and controlled by the HR Section who work closely with the Finance Section to maintain this.

2.2     The purpose of an Establishment Control Procedure is:

  • To maintain the Trust’s agreed funded establishment and to support financial control over pay expenditure.
  • To identify the number and type of vacancies within the Trust at any time.
  • To identify any skill mix and training issues.
  1. Changes to the Employee Establishment

3.1     Changing the Employment Establishment effectively means any changes involving posts or budget information already contained on the agreed employment establishment. The following are examples of changes to the establishment:

  • Creation of a new post
  • Deletion of an existing post
  • A change to the grade, hours, location or cost centre code of an existing post.
  • A pay increase

3.2       Please note that a change to grade can only be approved by the relevant CMT member providing that it is in relation to an existing job which has been evaluated by a trained Job Analyst within the HR Section. A new post/revised grade can only be implemented following the submission of a Job Description and Employee Specification.

3.3     The employee establishment is updated on a monthly basis by the HR Team in terms of people i.e. new starts, leavers and changes and all relevant changes are communicated to the Finance Team to allow them to update budgets accordingly.

3.4     Approval for all changes to the Employee Establishment must be sought through a Business Case. The next section explains the process for seeking approval to change the establishment through a business Case.

  1. Business Cases

4.1     Business Cases are required for all proposed developments and must have appropriate input and support from the HR and Finance Sections. In particular any implications for existing staff must be considered, all proposals to create posts must be discussed with HR at an early stage and a Job Description and Employee Specification prepared for job evaluation purposes. The source of funding must be identified and confirmed by the Finance Team prior to submission ensuring all associated costs are accurate and provide an additional check to ensure that all financial considerations have been taken into account.

4.2     All final Business Cases should be submitted to the HR Section and the Management Accounts Team within Finance in the first instance who will review the submissions and suggest changes where necessary, thereafter this will be forwarded to the relevant Head of Service, Head of HR & Payroll, Head of Finance and IT and finally the Managing Director for approval.

4.3     Following approval, the relevant Head of Service should notify the appropriate manager. The HR Section will also contact the manager to ensure that the proposals approved are implemented as quickly as possible.

4.4     All Business Cases must include a proposed implementation date; this date must be within 4 weeks of the approval date and it is manager’s responsibility to ensure this date is met. Where this is not possible, the manger must email their Head of Service to advise the reasons for this, who in turn must advise the Head of HR & Payroll and the Head of Finance and IT.  Whilst the HR Section will maintain contact with managers to ensure all proposals are implemented within this timescale, all CMT members should periodically check that approved Business Cases have been implemented.

4.5     A Business Case Template is attached in Appendix 1.

4.6     For further guidance on the completion of this template please contact the HR/Finance Section, as appropriate.

  1. Vacancy Management

5.1       When a manager becomes aware that a member of their team are leaving, they should complete a PYO1 for the individual immediately and submit this together with a letter of resignation (where appropriate), to the HR Section.

5.2       Managers are responsible for reviewing the need for a post when it becomes vacant, taking into account factors such as changing service needs. Consideration should be given to whether the post is required in the same format i.e. full time/part time or whether the duties could be delivered more effectively by redesigning roles. When it is decided to recruit to a post, managers should always review the Job Description and Employee Specification prior to recruitment.

5.3       To arrange for a vacant post to be advertised, managers must fully complete an Advert Request Form and submit this to the HR Section. An Advert Request Form is attached in Appendix 2.

5.4       On receipt of an Advert Request Form, the HR Section will verify that the post exists in the current establishment and that this is currently vacant.

5.5       Prior to advertising, approval will be sought from the relevant Head of Service, Head of HR & Payroll and Managing Director.

5.6       All posts will be advertised in accordance with NLL’s Recruitment Policy.

5.7     In the event that a post is left vacant on the establishment for a period of 3 months, the HR Section will raise this with the relevant Head of Service with the proposal to delete this. Where the Head of Service approves an extension to this, approval must be sought from the Head of HR & Payroll, Head of Finance and IT and the Managing Director.

          Where a post is deleted from the establishment, the relevant budget will be removed immediately from the relevant venue/service. 

5.8     Managers must ensure that when covering vacant posts during the recruitment and selection process, they use staff on variable contracts in the first instance and thereafter casual staff. Under no circumstances should one casual member of staff cover a vacancy until this is filled as this has significant legal implications for the organisation.

 

BUSINESS CASE

Project  Name

 

Draft / Final

 

Submitting Officer

 

Approvals:

Officer

Name

Date

Signature

Section Manager

     

Head of HR & Payroll

     

Head of Finance & IT

     

Managing Director

     

Complete the following sections along with Appendices 1 & 2

Please note business cases will not be reviewed unless these appendices are submitted

Purpose of the Business Case

Background to the Business Case

Proposed Implementation Date

 

 

Note:  This should be within 4 weeks of the approval date – any deviation for this will need written consent from a CMT member. 


HR Implications

Provide an outline and explanation of the HR Implications and complete Appendix 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance Implications

Provide an outline and explanation of the Finance Implications & complete Appendix 2 along with the Finance Summary below

 

 

BUDGET VIREMENT

 

£

NLC Management Fee

 

Access NL Memberships

 

Swimming Lessons

 

Other Leisure Income

 

Catering, Merchandising & Rental

 

External Grants / Project Funding

 

Finance & Investment Income

 

NLL Trading CIC

 

TOTAL INCOME

 

 

 

Cost of Sales

 

Employee Costs

 

Property Costs

 

Supplies & services

 

Transport & plant

 

Administration Costs

 

Payments to Other Bodies

 

Central Costs

 

Governance Costs

 

TOTAL EXPENDITURE

 

 

 

NET EXPENDITURE

 

 

 

 

          

        

 

 

Recommendations

 

Post

Grade

FTE

Rate of Pay

Hours of Work

Salary Costs (Mid point for vacancies)

On-Costs (28%)

Proposed Adjustment i.e. Create/Delete/Reconfigure

Post

Grade

FTE

Rate of Pay

Hours of Work

Salary Costs (Mid point for vacancies)

On-Costs (28%)

Total Costs/ Saving

                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
                               
             

Total

               
                               
             

Less Recurring costs (e.g Strain on the Fund)

               
                               
             

Total Net Annual Saving

               
                               
                               

 

   

 

 

 

 

 Virement Movement

 

BUDGET VIREMENT

 

 

 

 

 

   

L6050

 

L

L

Total

 

Income from Generated Funds

           

 

 

           

 

Catering

           

 

 

           

1000

Café Income

         

                  -  

1001

In-house vending

         

                  -  

1002

External Hospitality

         

                  -  

1003

Internal Hospitality

         

                  -  

 

 Total Catering Income

     

                  -  

                  -  

                  -  

 

 

           

 

Merchandising

           

 

 

           

1100

Retail sales

         

                  -  

 

 Total Merchandising Income

     

                  -  

                  -  

                  -  

 

 

           

 

Total Catering & Merchandising Income

     

                  -  

                  -  

                  -  

 

 

           

 

Rental

           
               

1200

Tenants

         

                  -  

1201

Sub Lets

         

                  -  

1202

Room Hire - Events

         

                  -  

 

 Total Rental Income

     

                  -  

                  -  

                  -  

               

1301

Investment Income

           
               

1300

Bank Interest

         

                  -  

1301

Investment Income

         

                  -  

1302

FRS17 Income

         

                  -  

 

 Total Bank & Other Interest

     

                  -  

                  -  

                  -  

               

 

TOTAL INCOME FROM GENERATED FUNDS

     

                  -  

                  -  

                  -  

               

 

Income from Operating Activities

           
               

 

Leisure Income

           

1500

Aquatics

         

                  -  

1501

Swimming Lessons

         

                  -  

1502

Waterworld

         

                  -  

1503

Access NL Memberships

         

                  -  

1504

Athletics

         

                  -  

1505

Ballsports

         

                  -  

1506

Fitness

         

                  -  

1507

Football

         

                  -  

1508

Golf

         

                  -  

1509

Ice

         

                  -  

1510

Martial Arts

         

                  -  

1511

Raquet Sports

         

                  -  

1512

Birthday Parties

         

                  -  

1513

Softplay

         

                  -  

1514

Non Sport Activities

         

                  -  

1515

Inclusion

         

                  -  

1516

Outreach

         

                  -  

1517

Miscellaneous

         

                  -  

1518

Training

         

                  -  

1519

Sport Development

         

                  -  

1520

Ice Skating Lessons

         

                  -  

 

 Total Leisure Income

     

                  -  

                  -  

                  -  

               

 

Finance Income

           

1600

Other Grants

         

                  -  

1601

Internal Recharge

         

                  -  

 

 Total Finance Income

     

                  -  

                  -  

                  -  

 

 

           

 

TOTAL INCOME FROM OPERATING ACTIVITIES

     

                  -  

                  -  

                  -  

               

1700

Management Fee

         

                  -  

 

 Income from Contract with NLC

     

                  -  

                  -  

                  -  

               

 

Restricted Income

           

1800

Designated Grants

         

                  -  

1801

Recharge to External Bodies

         

                  -  

 

 Total Restricted Income

     

                  -  

                  -  

                  -  

               

 

TOTAL INCOME FROM CHARITABLE ACTIVITIES

     

                  -  

                  -  

                  -  

               

 

TOTAL INCOME

     

                  -  

                  -  

                  -  

               
               

 

Cost of Generating Funds

           

 

 

           

 

Cost of Sales

           

2001

Alcohol Purchases

         

                  -  

2002

Vending Purhcases - food

         

                  -  

2003

Vending Purhcases - soft drinks

         

                  -  

2004

Catering Consumables

         

                  -  

 

 Total Cost of Sales

     

                  -  

                  -  

                  -  

 

 

           

 

Leases

           

2100

Machine Rentals

         

                  -  

2101

Catering Hire / Lease

         

                  -  

 

 Total Leases

     

                  -  

                  -  

                  -  

 

 

           

5001

Repairs & Maintenance

           

2200

Catering Repairs

         

                  -  

2201

Catering Maintenance

         

                  -  

 

 Total Repairs & Maintenance

     

                  -  

                  -  

                  -  

 

 

           

 

Total Catering

     

                  -  

                  -  

                  -  

               

 

Stock for Resale

           

2500

Retail purchases

         

                  -  

 

Total Merchandising

     

                  -  

                  -  

                  -  

               

 

TOTAL COST OF GENERATING FUNDS

     

                  -  

                  -  

                  -  

               

 

Employee Costs

           

 

 

           

3000

Instr. Basic Pay

         

                  -  

3001

Instr. Overtime

         

                  -  

 

 Instructors

     

                  -  

                  -  

                  -  

 

 

           

3100

APT&C  Basic Pay

           

3101

APT&C Maternity Pay

           

3102

APT&C Sick Pay

           

3103

APT&C  Overtime

           

3104

APT&C  Contractual Over Time

           

3105

APT&C  Other Pay Items

           

 

 APT&C Salaries

           

 

 

           

3200

Manual Basic

           

3201

Manual Maternity Pay

           

3202

Manual Sick Pay

           

3203

Manual Overtime

           

3204

Manual Contractual O/T

           

3205

Manual Other Pay Items

           

 

 Manual Workers

           

 

 

           

3300

Sess Staff Basic Pay / Arrears

           

3301

Sess Staff Overtime

           

 

 Sessional Staff

           

 

 

           

3400

Superannuation  - SPF

           

3401

Superannuation  - Other

           

 

 Superannuation

           

 

 

           

3500

National Insurance

           

####

 National Insurance

           
               

3600

Pensions Increases

           

3601

Strain On Fund Costs

           

3602

Frs17 Current Service Costs

           

3603

Redundancy Payments

           

3604

Payments In Lieu Of Notice

           

3605

Other Employee Costs

           

 

Pension & Other Costs

           

 

 

           

 

Total Employee Costs

 

 

 

 

 

 

 

 

           

 

Property Costs

           
               

4000

Property Rates

           

4002

Property Insurance

           

4003

Public Liability

           

4004

Employers Liability

           

4005

Computer Insurance

           

4006

Motor Insurance

           

4007

Material Damage

           

4008

Business Interruption

           

4009

Money Insurance

           

4010

Libel & Slander

           

4011

Employee Dishonesty

           

4012

Personal Accident

           

4013

Business Travel

           

4014

Group Life

           

 

 Rates & Insurance

           

 

 

           

4050

Repairs

           

4051

Pre Planned Maintenance

           

4052

Contracted Maintenance

           

4053

Contractors

           

4054

Water Quality Testing

           

4055

Health & Safety Repairs

           

4056

Contract Payments

           

4057

Work Done by Sub-Contractors

           

####

 Repairs & Maintenance

           

 

 

           

4080

Property Protection

           

4081

Security & Patrols Contracts

           

4082

External Cctv

           

 

 Security

           

 

 

           

4100

Upkeep Of Grounds

           

4101

Sweeping Car Parks

           

4102

Waste Disposal

           

4103

Skip Hire

           

 

 Grounds Maintenance

           

 

 

           

4200

Electricity

         

                  -  

4201

Gas

         

                  -  

4202

Oil

         

                  -  

4203

Biomass Bolier

         

                  -  

4204

Energy Advice

         

                  -  

4205

Water Rates

         

                  -  

 

 Energy & Water

     

                  -  

                  -  

                  -  

 

 

           

4300

Cleaning Materials

         

                  -  

4301

Window Cleaning

         

                  -  

4302

Contract Cleaning

         

                  -  

4303

Uplift Of Waste

         

                  -  

4304

Hygiene Services

         

                  -  

4305

Pool Chemicals

         

                  -  

####

 Cleaning Materials

     

                  -  

                  -  

                  -  

 

 

           

4350

Accommodation Charges

         

                  -  

4351

Other Property Costs

         

                  -  

####

 Other Property Costs

     

                  -  

                  -  

                  -  

 

 

           

 

Total Property Costs

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Supplies & Services

           

 

 

           

6000

Catering Equipment - Purchase

         

                  -  

6001

Catering Equipment - Maintenance

         

                  -  

6002

Catering Equipment - Rental

         

                  -  

 

 Catering Equipment

     

                  -  

                  -  

                  -  

 

 

           

6010

Office Equipment - Purchase

         

                  -  

6011

Office Equipment - Maintenance

         

                  -  

6012

Office Equipment - Rental

         

                  -  

6013

Furniture & Fittings

         

                  -  

 

 Office Equipment

     

                  -  

                  -  

                  -  

 

 

           

6020

Sports Equipment - Purchase

         

                  -  

6021

Sports Equipment - Maintenance

         

                  -  

6022

Sports Equipment - Rental

         

                  -  

 

 Sports Equipment

     

                  -  

                  -  

                  -  

 

 

           

6030

Computer Equipment

           

6031

Computer Software

         

                  -  

6032

Communications Equipment

         

                  -  

6033

Computer Equipment - Maint

         

                  -  

6034

Computer Equip - Rental

         

                  -  

 

 ICT Equipment

     

                  -  

                  -  

                  -  

 

 

           

6040

Uniforms

         

                  -  

6041

Protective Clothing

         

                  -  

####

 Uniforms

     

                  -  

                  -  

                  -  

 

 

           

6050

Newspapers & Publications

         

                  -  

6051

Media Purchases

         

                  -  

6052

Consumable Materials

         

                  -  

6053

Medical Equipment

         

                  -  

6054

Laundry

         

                  -  

6055

Operational Leasing

         

                  -  

6056

Other Supplies & Services

         

                  -  

####

 Other Supplies & Services

     

                  -  

                  -  

                  -  

 

 

           

 

Total Supplies & Services

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Transport Costs

           

 

 

           

5000

Plant & Machinery

         

                  -  

5001

Repairs & Maintenance

         

                  -  

 

 Purchases & Repais

     

                  -  

                  -  

                  -  

 

 

           

5100

Fuel Allowance

         

                  -  

5101

Lump Sum Allowance

         

                  -  

5102

Mileage

         

                  -  

5104

Fares

         

                  -  

 

 Car Allowances

     

                  -  

                  -  

                  -  

 

 

           

5150

Car Leasing Charges

         

                  -  

5151

Car Leasing - Recoveries

         

                  -  

5152

Car Leasing - Miscellaneous

         

                  -  

 

 Car Leasing

     

                  -  

                  -  

                  -  

               

5200

Vehicle Contract Hires

         

                  -  

5201

Plant & Machinery C/Tract Hire

         

                  -  

5202

Internal Hires

         

                  -  

5203

Additional Work

         

                  -  

5204

Fuel

         

                  -  

 

 Contract Hire

     

                  -  

                  -  

                  -  

               

5300

Other Transport Costs

         

                  -  

####

 Other Transport Costs

     

                  -  

                  -  

                  -  

               

 

Total Transport Costs

 

 

 

                  -  

                  -  

                  -  

               

 

Administration Costs

           
               

6100

Office Supplies

         

                  -  

6102

Postages

         

                  -  

6103

Passport To Leisure Services

         

                  -  

 

 Stationery & Postage's

     

                  -  

                  -  

                  -  

 

             

6120

Mobile Phone

         

                  -  

6121

Telephones

         

                  -  

####

 Telephones

     

                  -  

                  -  

                  -  

               

6150

Insurance

         

                  -  

####

 Insurance 

     

                  -  

                  -  

                  -  

               

6200

Training Courses

           

6201

Training - Travel & Subsistence

         

                  -  

6202

Health & Safety Training

         

                  -  

6203

Conference Fees & Travel

         

                  -  

6204

Coach Education

         

                  -  

6205

Development Initiative

         

                  -  

6206

Elite Development

         

                  -  

6207

Sports Development

         

                  -  

####

 Training

     

                  -  

                  -  

                  -  

 

 

           

6250

Professional & Consultants Fees

           

6251

Group Fitness Instructors

         

                  -  

6252

Golf Professional Fees

         

                  -  

6253

Membership Fees

         

                  -  

 

 Professional Fees

     

                  -  

                  -  

                  -  

 

 

           

6260

Television Licences

         

                  -  

6261

Sports & Entertainment Licenses

         

                  -  

6262

Performing Rights Society

         

                  -  

6263

Phono- Performance Licence

         

                  -  

6264

Fitness Licences

         

                  -  

 

 Licences

     

                  -  

                  -  

                  -  

 

 

           

6300

Printing

         

                  -  

6301

Photocopying

         

                  -  

6302

Photographic Work

         

                  -  

6303

Advertising

         

                  -  

6304

Promotions

         

                  -  

6305

Branding/Signage

         

                  -  

6306

Graphic Design

         

                  -  

6307

Mail Shots

         

                  -  

 

 Printing & Marketing

     

                  -  

                  -  

                  -  

 

 

           

6320

Projects

         

                  -  

6321

Hospitality

         

                  -  

6322

Provision For Doubtful Debt

         

                  -  

6323

Other Administration Costs

         

                  -  

 

 Other Admin Costs

     

                  -  

                  -  

                  -  

 

 

           

 

Total Administration Costs

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Payments to Other Bodies

           

 

 

           

6350

Payments to External Parties

         

                  -  

6351

Subscriptions

         

                  -  

6352

Sub - Contractors Payments

         

                  -  

6353

Cash In Transit Contract

         

                  -  

 

Total Payments to Other Bodies

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Governance Costs

           
               

6400

External Audit Fee

         

                  -  

6401

Internal Audit Fee

         

                  -  

6402

Taxation Services

         

                  -  

6403

Legal Advice

         

                  -  

6404

Professional Advice

         

                  -  

 

Total Governance Costs

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Central Costs

           

 

 

           

6500

Bank Charges

         

                  -  

6501

Provision For Depreciation

         

                  -  

6502

Irrecoverable Vat

         

                  -  

6503

Miscellaneous Costs

         

                  -  

6504

Shorts & Overs

         

                  -  

 

Total Central Costs

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

Total Charitable Activities

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

TOTAL EXPENDITURE

 

 

 

                  -  

                  -  

                  -  

 

 

           

 

NET EXPENDITURE

 

 

 

                  -  

                  -  

                  -  

               
               

 

SUMMARY

           

 

Total Income From Generated Funds

 

0

0

0

0

                  -  

 

Total Income From Charitable Activities

 

£0.00

0

0

0

                  -  

 

TOTAL INCOME

 

£0.00

                  -  

                  -  

                  -  

£0

 

Total Cost of Generating Funds

 

0

0

0

0

                  -  

 

Total Employee Costs

 

0

0

0

0

                  -  

 

Total Property Costs

 

0

0

0

0

                  -  

 

Total Supplies & Services

 

0

0

0

0

                  -  

 

Total Transport Costs

 

0

0

0

0

                  -  

 

Total Administration Costs

 

0

0

0

0

                  -  

 

Total Payments To Other Bodies

 

0

0

0

0

                  -  

 

Total Governance Costs

 

0

0

0

0

                  -  

 

Total Central Costs

 

0

0

0

0

                  -  

 

TOTAL EXPENDITURE

 

                  -  

                  -  

                  -  

                  -  

                  -  

 

NET EXPENDITURE

 

                  -  

                  -  

                  -  

                  -  

                  -  

 

               

North Lanarkshire Leisure Ltd

ADVERTISING REQUEST

HUMAN RESOURCES

FACILITY:

Job Title:      

Grade:

Hours:

(please provide pattern of hours)

Paid Breaks          Yes   

                              No

Post Location:

Location Post Code:

Permanent                    

Temporary 

Name of Previous Postholder:

If Temporary, please give reason and how long post is temporary for:

If temporary cover for existing employee, please give name of employee:

Additional Payments

Contact Manager                                            

 

Contact phone number                                   

   

Is this a re-advertisement?

YES

 

NO

   
   

Previous reference number (if known):

NLL

How will this post be covered if not recruited e.g. relief/Overtime etc.?

What are the consequences/implications of not recruiting to post at this time?

Please provide the following information

Where do you wish the job to be advertised? ) i.e. Job centre, Local press, National Press, Internally etc.)

Which publications are to be used (if appropriate):

Signed: 

Designation:

Date:

Authorised by:

Designation:

Date:

SMT Decision:

 

Date:

               

Staff Code of Conduct 2019 Policy

  1. Introduction

    • The purpose of this Code of Conduct is to support a culture of openness, trust and integrity within all North Lanarkshire Leisure business practices.
    • At North Lanarkshire Leisure Ltd. we are committed to conducting all of our business activities with the highest standard of ethical conduct, to respect confidentiality and to act in good faith and exercise due care in all that we do, complying with all appropriate rules and regulations and proactively promoting ethical behaviour.
    • We expect all staff to exercise the highest level of integrity, ethics and objectivity in actions and relationships that may affect the organisation, including representing or negotiating on behalf of North Lanarkshire Leisure Ltd.
  1. Key Principles of The Code

 

Our Code is based on the following principles which seek to support best practice at every level. As an organisation, we must promote and robustly support the principles and be willing to challenge poor behaviour when it occurs.

 

2.1      Selflessness

           You should not take decisions or behave in a way which will result in any financial or other benefit to yourself, your family or your friends.  Decisions or actions should be based solely on the Trust’s best interests.

2.2      Integrity

           You should not place yourself under any financial or other obligation to an individual or an organisation which might influence you in your work with the Trust.

2.3      Objectivity

           Any decisions which you make in the course of your work with the Trust, including making appointments, awarding contracts, or recommending individuals for rewards or benefits, must be based solely on merit.

2.4      Accountability

           You are accountable to the Trust as your employer, and the Trust is accountable to North Lanarkshire Council and the public.

2.5      Openness

           You should be as open as possible in all the decisions and actions that you take.  You should give reasons for your decisions and actions and should not restrict information unless this is clearly required by NLL policy or by the law.

2.6      Honesty

           You have a duty of declare any private interests which might affect your work with the Trust.

2.7      Leadership

           If you are a manager, you should promote and support these principles by your leadership and example. 

  1. Relationships

 

3.1       Personal Conduct

 

           You should consistently treat all members of the public, customers and fellow colleagues fairly and equally, and you must follow the Trust’s Equality and Equal Opportunities Policy.

           As a NLL team member, you are expected to provide the highest possible standard of service to the public.  You should be aware that the way you behave during working hours may affect the reputation of the Trust.  You should also remember that misconduct or activities, both in and out of work may give rise to disciplinary action and may ultimately have a bearing on your employment with the Trust.

           If you are being investigated for, are charged with or have been convicted of a criminal or civil offence which may affect your work or working relationship with the Trust, you must advise your line manager immediately.  The Trust respects your right to privacy and only those incidents which could directly influence your work need to be reported.

3.2       Customers

 

           You should always remember your responsibilities to the community which the Trust services and ensure courteous, efficient and impartial service delivery to all groups and individuals within that community.  You must deal with all members of the public in a fair, equitable and consistent manner.

3.3       Private Interests

           

            You must not let private interest or personal relationship influence your decisions or actions.  You must not use your position to further your own interest or to inappropriately further the interests of others.

3.4       Conflict of Interest

 

           NLL staff have an obligation to act in the best interests of the Trust and to avoid situations where there may be a potential conflict of interest.  Conflict of interest may arise where an individual’s personal or family interests and/or loyalties conflict with those of the Trust.  Where you find yourself dealing with a contractor or potential contractor, and you may have some influence or role in respect of the contract, you should consider whether it would be more appropriate not to deal with this person or organisation.  A potential conflict of interest must be highlighted to a senior manager at the earliest possible point.  If you are unsure whether a conflict of interest exists, the default position is that you should discuss it with your line manager or another senior manager.  It is a legal requirement that you must advise the Trust immediately if you become aware that a contract in which you have a financial interest has been or is proposed to be entered into by the Trust.

           If you are involved in the operation of other Trust’s human resource policies, for example, Recruitment and Selection, Managing Absence, Discipline or Grievance, you must declare any interest or relationship to your line manager, where a decision will be made as to whether you can continue to be involved in the process.

           You must not do any work, paid or unpaid, for any person, organisation or club if that might result in a conflict of interest. (For contracted employees only. This does not apply to casual workers.)

3.5       Conduct Outside Work

           If our behaviour or conduct outside work has any bearing on our employment then this may be taken into account by the Trust in terms of the Discipline Policy.  In particular if an employee is charged with committing a crime which could be considered to impact on their employment then he or she is required to notify Line Manager without delay.  Examples of this are drug offences, sexual offences, crimes of violence, crimes of dishonesty and driving offences where the job involves the use of a car.

  1. Privacy and Confidentiality

 

4.1       The Trust seeks to be open, honest and transparent in what we do.  In addition, individuals have a number of legal rights under Freedom of Information or Data Protection legislation to access a wide variety of information held by the Trust.  It is important that we aim to be of assistance to people who choose to exercise those rights while at the same time seeking to safeguard the legitimate interests of the Trust as an organisation and its employees.

4.2       Against that background, care should be taken to ensure that information on Trust business, particularly where it may concern options or proposals which are not yet commitments, is restricted to those who have legitimate interest to be aware of it.  Accordingly care should be taken to preserve the privacy of individual items of information which inevitably we will come across as Trust employees and also to exercise caution about divulging the business of our employer more generally.

  1. Gifts and Hospitality

 

5.1       The Trust has in place a procedure which requires you to advise your Head of Service of any gift or hospitality received by or offered to you in the course of your employment with the Trust.  It is important that such procedures are strictly complied with at all times and failure to do so may well be regarded as a disciplinary offence, in the interests of ensuring compliance with high standards of conduct and personal integrity within the Trust.  These procedures are available at from the Human Resources Section.  Attention is drawn to the legal requirement that an individual shall not, as a result of his or her employment with the Trust, accept any fee or reward whatsoever other than his or her salary.

5.2       Gifts

                

           As a general rule gifts to staff should not be accepted, as the practice of accepting gifts can lead to accusations of bias or privilege towards those giving gifts.  However, there may be occasions where gifts can be offered and accepted where there can be little or no suspicion of bias or partiality.  For example, where gifts are of token value.  In that situation a gift can be accepted.  Examples would be pens, diaries and calendars.  In such a situation the gift can be accepted and does not require to be registered.  If a gift is offered (not of token value) it can only be accepted if authorised by the Managing Director and the gift must be registered (even if not ultimately accepted).  Authorisation will be granted where the Managing Director is satisfied that the gift does not give rise to any issues of preference or partiality and that there are circumstances justifying acceptance of the gift.

5.3       Hospitality

           You should only accept offers of hospitality if there is a genuine need to impart information or represent the Trust in the community.  You should only accept offers to attend purely social or sporting functions when these are part of the life of the community or where the Trust should be seen to be represented.  All offers of hospitality should be registered, whether accepted or not.

  1. Personal Presentation

 

6.1       The Trust expects all employees to observe a standard of personal appearance which is appropriate to the nature of the work undertaken, follows operational requirements and which portrays a professional approach which the public will have confidence in.  Our goal is to provide a workplace environment that is comfortable and inclusive for all employers.  We expect that your attire will exhibit common sense and professionalism. The required standards are set out in NLL’s Uniform Policy.

6.2       For individuals who do not require to wear a uniform or Personal Protective Equipment (PPE), we support a business casual approach which whilst flexible, is aimed at ensuring we maintain a consistently high standard of appearance.

6.3       Individuals who are required to wear a uniform must ensure that they do so during working hours, unless advised otherwise by their manager.  Uniforms must be clean and worn in presentable fashion.  Uniforms must not be altered in way without NLL’s permission and remain the property of NLL.  Staff must ensure good care is taken of them, and return any uniforms issued on the termination of employment.  If you are in a role that requires protective clothing, you are required to wear this clothing while carrying out your duties whenever required by law or by NLL rules.

6.4       The above principles apply at all times.  Throughout the year, NLL may choose to take part in organised fund-raising days where the dress code will be relaxed.  If fund-raising days are to be held, details will be circulated to employees in advance.

 

  1. Financial Regulations & Contract Standing Orders/Whistleblowing

 

7.1       There are procedures in place to deal with the potential for fraud within the organisation.  These are accessible from the Finance Section and again in the interests of the Trust and everyone who works within it, it is of primary importance that these procedures are complied with.

 

7.2       In order to assist in ensuring high standards of conduct within the Trust, the Trust also has a procedure on Whistleblowing which can be accessed from the Human Resources Section.

  1. Contact with the Media

8.1       In the course of your employment with the Trust, you should only make contact with the media or respond to enquiries from the media where you have been authorised to do so by the Managing Director or nominated officer.  Any such statement you make must reflect the policies and views of the Trust. 

8.2       As team members, we need to be very careful how we express personal views on Trust proposals which may affect us and the potential for comments to be misconstrued.  It is important that in making any such statements there is clarity that we do so as individual residents and citizens, unconnected with our Trust role or responsibilities.

  1. Use of Social Networking Websites

9.1       The use of online social networking sites has grown significantly over recent years and is now a significant part of daily life.  While these sites can provide a positive way to keep in touch with friends, family or colleagues, it is important to ensure that the informal nature of such sites does not give rise to professional or ethical concerns or breaches of confidentiality by NLL employees.

9.2       Employees must remember that social networking sites are not secure and can be accessed by the general public.  It is therefore essential that no information is placed on social networking sites which could:

                  ○ Breach confidentiality, trust or ethics.

                  ○ Constitute harassment of an individual or group.

                  ○ Constitute defamation of character.

                  ○ Discredit services provided by North Lanarkshire Leisure.

                  ○ Discredit North Lanarkshire Leisure as an employer.

           North Lanarkshire Leisure email addresses must not be used on any social networking site.  Misuse of social media may lead to disciplinary action under the terms of the Disciplinary Policy.

  1. Co-operation with Internal Investigations and Procedures and with Litigation

10.1     On occasions you may be required to participate in internal investigations arising under the Trust’s Discipline, Grievance and Harassment Policy and may also be required to attend investigation meetings, hearings and appeals as a witness.  In addition the Trust may also require the attendance of employees as witnesses or representatives at court or tribunal hearings in which the Trust is involved.  These responsibilities, where they arise, should be seen as part of your normal duties and responsibilities.

  1. Secondary Employment
  • North Lanarkshire Leisure Ltd recognises that in some instances employees wish to undertake other employment, whether paid or unpaid, out with the Trust. It is acceptable for employees to have second jobs providing there is (i) no conflict of interest with NLL Ltd and (ii) no impact on their employment in terms of performance and/or attendance within the Trust.
  1. Complying with the Code

12.1     You are expected to comply with all aspects of this Code of Conduct.  Any breach which comes to the Trust’s attention will be fully investigated and appropriate action taken.  This may include action under the Trust’s Disciplinary Policy.