Privacy Policy

North Lanarkshire Leisure Ltd is committed to protecting your privacy. We will only use the information you provide to us lawfully and in accordance with the Data Protection Act 1998.

The information we collect about you may include your name, address, phone numbers, email address details and this information my be used by us for marketing purposes.

'Cookies' may be used on this site only if you are required to login to one of our systems for any reason.

North Lanarkshire Leisure Ltd stores all personal and confidential material securely.

We do not collect sensitive information about you and the information we do hold will be accurate and up to date. You can contact us to check the information we hold about you and we will amend it accordingly if inaccuracies are found. The personal information we hold will be held securely in accordance with our internal security policy and the law.



North Lanarkshire Leisure Limited ("we"; "us"; "our") respects your privacy and is committed to protecting your personal information at all times.

We are data controllers in respect of the personal information which we hold about you. This means that we are responsible for deciding how we hold and use personal information about you.

This privacy notices applies to individuals who apply for work with us. This document makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) ("GDPR").

Information we hold about you


To enable us to process your application for work with us, it is necessary for us to hold and process personal information about you. This may include the following categories of personal information:

  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history and qualifications.
  • Information about your health (including any medical condition or disability status) which you have disclosed to us.
  • Any information you provide to us during an interview.]


We may also be required to process additional personal information about you in order to enable us to appropriately consider your application.

How we collect information about you

We may collect information about you through direct interactions with you as the candidate. We may also collect additional information from third parties including former employers, your named referees, employment agencies, credit reference agencies and/or background check agencies.

How we will use information about you

We may use the personal information we collect about you for the purposes of carrying out the following activities:

  • Assessing your skills, qualifications, and suitability for the role.
  • Carrying out background and reference checks, where applicable.
  • Communicating with you about the recruitment process.
  • Keeping records related to our hiring processes.
  • Complying with legal or regulatory requirements.
  • Making a decision about whether to recruit you or appoint you to a role.

[Please note that we may use information about your health to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.]

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit checks or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

Please note that you will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Our legal basis for using your information

We will process your personal information on the legal basis that it is necessary for the purposes of our legitimate interests in administering an effective recruitment process for the relevant role within our business. It is also necessary for us to process your personal information in order to decide whether to enter into a contract of employment with you.

Where we process sensitive personal information about you (e.g. health data), we will process this information on the legal basis that it is necessary for the purposes of carrying out our legal obligations or exercising our legal rights in connection with employment.

How long we will retain your information

We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to a role within our business. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise

in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

Third parties with whom we share your information

We may need to share your personal information with third parties for the purposes of processing your application. For example, we may need to share your personal information with other entities in our group, our professional advisers, search consultancies, credit reference agencies, background check agencies and/or other third party service providers. Your information will be kept secure at all times and will only be shared with such third parties when necessary.

International data transfers

Please note that there may be instances where it may be necessary for us to transfer your information outside the European Economic Area, e.g. if we use third party service providers from another country. In these circumstances we shall put in place suitable safeguards to ensure that your information is held securely. If you require further information about the safeguards put in place you can request it from us by contacting us at the address set out below.

Your rights in relation your information

Under the GDPR, you have a number of rights in relation to your information which we respect and aim to uphold in everything we do. These include the following:

  • You can ask us for a copy of the information we hold about you and a description of how we use that information ("subject access right").
  • If you believe any information we hold on you may be inaccurate or incomplete, and you are unable to correct this information yourself, you can require us to rectify these inaccuracies ("right to rectification").
  • You can require us to erase your information in certain limited circumstances ("right to erase" or "right to be forgotten").
  • Where we process your information using automated means on the basis of your consent or to perform the agreement, you can request that we supply such information to another party ("right to data portability").
  • You can require us to restrict our use of your information or object to how it is used in certain limited circumstances ("right to restriction of processing").
  • Where we process your information on the basis of our legitimate interests, you have the right to object to us processing your information in certain circumstances ("right to object to processing").
  • If we process your information on the basis of your consent, you have the right to withdraw your consent at any time to the processing of your information ("right to withdraw consent").

How to contact us

If you have any questions about how we use your personal information or you wish to contact us about your rights or if you have any complaints about our use of your information, please contact us at: or alternatively write to FOI Officer, North Lanarkshire Leisure, Broadwood Headquarters, 1Ardgoil Drive, G68 9NE.

We will do our best to answer any question and resolve any complaint to your satisfaction. However, if you feel that we have not resolved your complaint, please note that you have the right to complain to the Information Commissioner's Office.

Please note that we may update this privacy notice at any time. Any updates will be notified to you in writing.

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About NL Leisure

NL Leisure is a registered Scottish charity, regulated by the Office of the Scottish Charity Regulator (OSCR). The purpose of NL Leisure is to deliver sport, recreational, health improving and social welfare services to the community of North Lanarkshire. NL Leisure is a not for profit company (NPDO) which is limited by guarantee.

NL Leisure's vision is to provide exceptional customer service and value for money experience through the provision of a range of high quality sport, recreational and health improving activities




NL Leisure Headquarters

1 Ardgoil Drive,
G68 9NE
01236 341968

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